PROCUREMENT PROJECTS AND SCENARIOS
Procurement is organized into projects where each project activity is logged as well as who performed the activity and how long it lasted. The user picks a predefined procurement scenario by which the project takes place. A procurement scenario consists of a number of procurement activities. Each activity has a person or role that is responsible for the execution of that activity and a deadline can be set as well.
Each purchase requisition must pass the approval process before it can reach the procurement department. Specialized similaritybased algorithms make it easy to consolidate related materials from different requisitions to a single procurement project.
The approval system is a simple system that allows approving or rejecting project activities and notifying persons responsible (via email), based on the selected scenario.
RFx (RFP, RFQ, RFI)
It is possible to quickly create RFPs, RFQs and RFIs and send RFx invitations to suppliers that can participate in the bidding process, or create a public tender and publish it online. Questionnaires (RFIs) can be easily created so that the procurement department can quickly find out all they want to know from a potentially large number of suppliers. Each response to a question can bring the supplier a different number of points, which can be used later in the bid evaluation process.odgovor te rangiranja dobavljača.
Procurement can be performed using online eAuctions. During an eAuction the Buyer has full control over the eAuction. The Buyer can pause or stop the eAuction, analyze the bids in real time or “chat” with the suppliers.
BID EVALUATION CRITERIA
The system provides a transparent way of defining and managing bid evaluation criteria that are used during the final evaluation of suppliers. Each criterion can be assigned a certain influence (in percents) in relation to other criteria.
RFQ LINE ITEM MATRIX
The application allows you to define a detailed specification of each procurement line item. The RFQ matrix consists of a combination of one or more elements (e.g. quantity, delivery time, delivery location) which can be bid upon. During the course of bidding a supplier can arbitrarily add a new RFQ matrix bid combination that was not predefined.
Price Analysis allows comparing prices provided by different suppliers for each combination in the RFQ Line Item matrix. The Bid Price Analysis module is similar to pivot tables. In the Evaluation Criteria Analysis one of the criteria is the bid price but it is possible to take into consideration other predefined evaluation criteria or define new criteria ad-hoc. Suppliers are automatically ranked according to the total number of achieved points. Both types of analysis enable creating mathematical formulas, creating award simulations and exporting to MS Excel.
All communication with all participants in the procurement process is done in one place. The system automatically hides the real names of the suppliers in order to prevent the possibility of rigging the results.
All project-related documentation is available to all authorized users from a single place.
The Supplier Portal is the central place through which suppliers communicate with buyers and participate in the procurement process. The supplier has available a range of options: Registration, User Account Management, Participation in the upcoming eRFXs and eAuctions, filling out a questionnaire, real-time communication etc.
The Catalog Management module provides advanced searching capabilities, managing of catalog item properties, connecting with external systems etc.
The Supplier Management module enables supplier verification, advanced search capabilities, connecting to external system, supplier evaluation and overview of past activities, etc.
The Contract Management module can automatically create contracts based on the outcome of a procurement project. It enables management of contracts, annexes and contract clauses.